Head office
Can add business units, create users, enter branch budgets, and send approved orders to the supplier.
Ordis 2.1 system
Order management for a distributed corporate structure
The system was developed to organise collaboration between a consumables supplier and customers with an extensive network of business units across the country.
Head office
↓
Branch
↓
Local unit
How the system works
A specialist online store with order controls
An order for a local unit goes through budget control and approval by authorised employees at higher levels of the organisation.
Each user has permissions that reflect their role in the company’s three-tier structure.
- A local unit creates requests for the goods it needs.
- A branch consolidates requests into an order, checks the budget, and submits it for approval.
- The head office approves the order and sends it to the supplier.
Roles and responsibility
Permissions match the organisational structure
Branch
Combines local-unit requests, checks their compliance with the budget, and sends orders to the head office for approval.
Local unit
Creates requests for goods it needs and sends them to the branch for approval.
Budget control runs automatically by cost category. An order that exceeds the available budget in even one category cannot be submitted to the head office.
Practical value
One process for both supplier and customer
The supplier gains
- One system for the website, online store, and order workflow
- Flexible employee-permission management
- Customer-specific pricing for registered customers
- Current contact data for the customer’s branch network
- Electronic orders ready for export to the supplier’s accounting system
The customer gains
- Independent management of the business-unit structure and access
- Automatic control of order amounts within assigned budgets
- A clear workflow for employees across the branch network
Webolla Platform
A foundation for further development
Ordis 2.1 was built on the Webolla web platform. This approach allows the system to be extended gradually with the services and modules a company needs.
Contact
Have an unusual requirement? Let’s discuss it.
Tell us about the current process, problem, or integration. We will help identify a sensible starting point and define a realistic pilot.
office@webolla.com